Compensation Assistant

工作内容

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Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:

GG_Human Resources: Classification and Compensation

Salary Range Minimum:

$21.59

Salary Range Maximum:

$32.08

Closing Date:

08/31/2023

Job Details:

The Human Resources Department is seeking a Compensation Assistant who will perform daily support in entering and validating accuracy of employee changes in the Human Resources Information System (HRIS).

Tasks to be performed may include but not be limited to:

• Operates a computer to enter data from a variety of source documents;
• Ensures employee changes are completed according to bi-weekly payroll schedule;
• Provides confirmation of bi-weekly employee changes to Payroll for possible retro pay calculations and to the timekeepers who submitted an employee change via a paper document;
• Assists other Compensation staff with the calculation and review of annual pay increases;
• Works closely with the HR Analytics Specialist to create and analyze HR / Payroll reports and queries to research errors and make corrections, as needed;
• Develops and updates documentation on procedural usage of HRIS and provides training to users of the system on how to submit employee changes either in electronic workflow or via paper documents: and
• Serves on various teams, committees, panels and groups, often acting as a subject-matter-expert on City of Gainesville policies and procedures and contractual agreements including, but not limited to, timekeeping, HRIS, performance management and position control.
  
  

To be considered for this position you must have graduated from high school or possession of an acceptable equivalency diploma; and five (5)years of experience in classification, compensation, accounting, finance, bookkeeping, payroll or related field performing functions utilizing an electronic system; or an equivalent combination of education, training and experience which provides the required knowledge, skills and abilities.

Note:

• Preference may be extended to candidates with employee data administration experience utilizing an electronic Human Resources Information System (HRIS), e.g., Workday.
• Experience working in a union environment at a public utility and/or municipality is preferred.
• Microsoft Excel and Word skills are required.
• Candidates will be assessed on Excel and Word proficiency prior to being considered for appointment to this position.
  
  

Job Description:

Summary

This is sub-professional work supporting the Classification and Compensation Division of the Human Resources Department by entering, reviewing and maintaining employee compensation, classification and status changes data in the Human Resources Information System (HRIS) Ensures that all changes comply with City policies and procedures, labor agreements, ordinances, pay progression programs and governmental regulations. Acts as primary contact to Timekeepers and other employees for any and all employee pay or status change questions or concerns.

The single position allocated to this classification reports to the Total Rewards Manager and works under general supervision. Work in this class is distinguished from other classes by its use of independent judgment, critical thought and discretion in the performance of classification and compensation related duties and updating employee records.

EXAMPLES OF WORK*

• This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.
  
  

Essential Job Functions

Serves as a primary contact to City staff for general questions regarding classification and compensation, employee records, timekeeping and other general Human Resources questions; refers questions outside of their area of expertise to the appropriate HR/Payroll staff.

Reviews Employee Status Maintenance Transactions (ESMTs) and other employee documents for accuracy and compliance with City policies and procedures, labor agreements, ordinances, pay progression programs and governmental regulations; reviews any concerns with supervisor and/or Timekeeper prior to entering employee and position data into the HRIS in an accurate and timely manner. Reviews and quality assures employee changes submitted by departments electronically and manually enters employee changes submitted via paper documents that include, but is not limited to; pay changes, transfers, separations from employment, changes to or from part-time, payroll account changes, performance evaluations and table updates.

Assists other Classification and Compensation Division staff with the calculation and review of annual pay increases. Acts as lead for the upload of new pay rates onto individual employees’ records.

Assists with the upload of new or established pay plans using a combination of manual and automated methods.

Works closely with the Human Resources Analytics Specialist, to create and analyze HR / Payroll reports and queries to research errors or to find potential errors and make corrections, as needed. Performs quality assurance control and periodic audits of the HRIS database.

Serves as primary resource and trainer to Timekeepers on general timekeeping, employee data maintenance processes and procedures, position control, employee evaluations and the employment cycle. Assists with the development of new training on these topics.

Performs periodic on-site Timekeeping audits at locations within the city to ensure that processes and procedures are being followed.

Oversees the longevity payment event on a semi-annual basis and handles year-round longevity payments for those entering the Deferred Retirement Option Plan (DROP) and for employees and regular retirees who are exiting that option.

Assists with troubleshooting HRIS problems and testing solutions in coordination with other departments and individuals.

Uses Microsoft Access or other data query and report writing tools to create simple to somewhat complex queries, reports and data analysis; interrelates and presents data that includes quantitative and/or qualitative information about employee compensation, classification and status and assists HR staff in interpreting and using the data. Presents data in Excel, PowerPoint or Word format.

Assists with responses to public records requests regarding official records of City employees.

Researches employees’ work history, as requested by Human Resources staff and City management.

Serves on various teams, committees, panels and groups, often acting as a subject-matter-expert on City of Gainesville policies and procedures and contractual agreements including, but not limited to, timekeeping, HRIS, performance management and position control.

Researches job description and salary information for responses to assigned external compensation surveys.

Recommends courses of action on classification and compensation matters to HR staff and to external departments based on policies and procedures, history, and past practices.

Assists with scanning of personnel documents and job descriptions into an electronic document management system.

Attends work on continuous and regular basis.

Non-essential Job Functions

May be required to assist other divisions in the completion of their work.

Performs other related duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

Education And Experience

Graduation from high school or possession of an acceptable equivalency diploma; and five (5) years of experience in classification, compensation, accounting, finance, bookkeeping, payroll or related field performing functions utilizing an electronic system;

or an equivalent combination of education, training and experience which provides the required knowledge, skills and abilities.

Prefer candidate with employee data administration experience utilizing an electronic Human Resources Information System (HRIS).

Experience working in a union environment at a public utility and/or municipality is preferred.

Ability to learn Microsoft Access on the job; and moderate level Excel and Microsoft Word skills are required.

Must be able to accurately type 35 correct words per minute.

Candidates will be tested on Excel and Word proficiency prior to being considered for appointment to this position.

CERTIFICATIONS OR LICENSES

Licenses

None.

Certifications

None.

Knowledge, Skills And Abilities

Ability to obtain knowledge of City policies and procedures, labor agreements, ordinances and pay progression programs.

Working knowledge of compensation principles, practices and procedures.

Good analytical and research skills as demonstrated by the ability to develop, assess, and blend information and recommendations from a wide variety of sources.

Good critical and creative thinking skills to assess and resolve problems or issues by gathering and assessing information, taking advice, and using judgment that is consistent with standards, practices, policies, procedures, regulations or law.

Basic knowledge of administration and maintenance of an electronic business information system and document management system.

Demonstrated working knowledge of personal computers and relevant software, including moderate level of Microsoft Word and Excel.; And has the ability to quickly learn new software, including the ability to create data queries and reports in Access.

Excellent written and oral communication skills as demonstrated by the ability to articulate somewhat complex information and issues clearly, concisely, and persuasively.

Ability to design materials to effectively educate the workforce about key compensation and classification initiatives.

Strong interpersonal skills as demonstrated by the ability to interact collaboratively and productively and to establish and maintain effective working relationships with individuals of diverse backgrounds including elected and appointed government officials, Charter Officers, City employees, union representatives, representatives of other agencies, and the general public.

Demonstrated ability to work as part of a team in a collaborative environment, build consensus and promote the exchange of information among HR and City staff.

Strong organizational skills to plan and independently execute projects/tasks within specific deadlines.

Ability to work under high stress levels, with frequent interruptions and with tight and often changing deadlines.

Strong attention to detail in order to compose a variety of written documents which are intended to present a position on a given matter.

Ability to maintain security and confidentiality.

Ability to perform data entry accurately and timely within Payroll deadlines.

Ability to identify actual and potential problems.

Ability to work in a collaborative environment and respect the perspective and opinions of others.

Ability to work independently and take initiative.

Ability to juggle multiple competing tasks and demands with the appropriate sense of urgency.

Demonstrates a strong customer orientation.

Physical And Environmental Requirements

To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

Physical Requirements

While performing the duties of this job, the employee is often required to sit for prolonged periods of time.

Work in this classification is performed indoors at a desk/workstation requiring extended periods of sitting and operating a computer, and may on occasion require very limited (less than 20 pounds) physical lifting, pushing and pulling to perform essential job functions.

WORK ENVIRONMENT

May require occasional work outside regularly scheduled work hours, including evenings, nights, weekends and holidays.

Note:

May Require Assessment(s).

May fill multiple positions.

May establish an eligibility list.

Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.

All ‘regular’ employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-sitefitness centers, tuition reimbursement, interest free loans for purchase of fitness equipment, on-site medical staffand a wellness program to keep you healthy and happy.Please note; benefits are not available for temporary employees.

If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.