SR ADMINISTRATIVE ASSISTANT

Job content

Primary Job Accountabilities:

Complex Calendar Management: Proactively manages the specified leader’s calendar in a timely and accurate manager.

• Scheduling of meetings and events and resolving calendar conflicts
• Recommends meetings and calendar updates, anticipating needs
• Understanding of priority stakeholders and organizational context
  
  

Travel: Proactively manages the specified leader’s travel

• Book domestic and international business travel; secure visas, maintain travel profiles
  
  

Expenses: Track and submit expense reports on time

Meeting and Events: Plan and coordinate meetings and events hosted by S band above leader

• Meetings may be of varying sizes & complexity and may include venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communication to attendees
• Examples are All Employee Staff Meetings, AP/ACC LT Meetings, Offsites including special LT guests or teams
• Schedule & Recap Taipei PMO LT meetings
  
  

Organization Chart Management: Handle the creation, maintenance and distribution of org charts

Communications: Handle a variety of comms tasks under the leader’s direction

• Write, contribute to and/or edit draft communications, involving appropriate stakeholders and gaining final approval
• Support team plans, projects, activations, or other deliverables as needed
• Manage and update Team distribution lists as needed, for Global AP/ACC MSM Team
  
  

Presentations: Produce and/or edit high quality PowerPoint or Keynote presentations under the leader’s direction.

Connect: Be the point of connection with the MSM Admin community.

Provide light support to team E bands if capacity allows (not calendar or mgmt. or expense reports) Key Capabilities

• Strong written & verbal skills; ability to communicate effectively with a variety of personalities
• Proven ability to work in a fast-paced, results-oriented, team environment with sometimes high levels of ambiguity and independence
• Organize, prioritize and appropriately handle confidential and sensitive information
• Be a calming force in high-stress situations
• Be a connector - take initiative and seek connection on behalf of other people to solve problems and answer questions
• Action oriented, ability to take initiative, follow-through on requests until completion, and show attention to detail
• Proficiency using required software as well as internal Nike systems
• Ability to occasionally work outside of core business hours