Finance and Administration Manager

☞ British Chamber of Commerce in Taipei

Ver: 245

Dia de atualização: 05-11-2024

Localização: Xinyi District Taipei City

Categoria: Outro

Indústria:

Tipo de empregos: Full-time

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Conteúdo do emprego

#BCCTaipei is looking for a Finance and Administration Manager to join the team!

Candidates must be fluent in Chinese (Mandarin) and English.

Reporting to the CEO, and working closely with the Events, Business Development and Marketing functions, this position has responsibility for administration of the Chamber including Human Resources (HR) and Finance. This role is responsible for the Chamber’s day-to-day administration, accounting, financial planning and reporting, and HR, helping the Chamber achieve its mission by producing and implementing financial plans and budgets and managing the HR function. This role also has responsibility for support of Chamber initiatives and programmes, suiting a detail-oriented individual with at least 3-5 years’ related experience, a strong interest in financial analysis, strategy development, excellent team-working ability and a methodical approach.

The Finance and Administration Manager shall actively seek out opportunities to minimise the cost of doing business, tackling overhead, operating and sales costs, and communicating potential changes to line management and the wider team. All recording of financial data shall be undertaken on the Chamber’s Financial Management system, and, where appropriate, linked to the Chamber’s Customer Relationship Management System [CRM]. The Finance and Administration Manager will develop the Chamber’s overall financial strategy, examining its customer base and potential market, and support in identifying new revenue streams and associated pricing strategies. This individual will also trouble-shoot organisational processes and, where appropriate, seek out, identify, evaluate and propose the implementation of suitable tools to enhance processes to support delivery of the overall mission.

This role will support all financial and clerical duties of the Chamber and be responsible for managing Chamber Committees and internship programme(s).

KEY OBJECTIVES OF THE ROLE:

  • Work with the Events Manager and other team members to ensure that events meet financial targets and to ensure timely invoicing and payment relating to Chamber activities.
  • Develop, maintain and update Finance Standard Operating Procedures (SOPs) and checklists for the management and delivery of financial accounting and reporting.
  • Evaluate financial accounting and reporting processes to determine suitability, and, where appropriate, propose alternative processes and associated tools.
  • Prepare financial reports for board and management, as required, and as otherwise directed by line management.
  • Ensure proper use and maintenance of the Chamber’s Financial System and CRM by the BCCTaipei team, in connection with relevant matters e.g. invoicing, ticket sales, expense claims and procurement.
  • Develop, maintain and update HR SOPs and checklists for the management and delivery of HR management (recruitment) and internship programme(s).
  • Assist line management and wider team in general administrative duties through attendance and record-keeping at internal and external meetings, as directed by line management.

    • KEY RESPONSIBILITIES

  • Manage all aspects of organisational accounting, including Accounts Payable (AP) and Accounts Receivable (AR), General Ledger and bank account reconciliation process.
  • Process monthly payroll for employees using Chamber Financial system(s); prepare all related payroll tax filings.
  • Prepare comprehensive, accurate and timely financial analyses and reports, to include internal/external reporting and maintenance of financial reporting systems.
  • Prepare annual organisation budget andad hoc reporting for financial discussions, including programme and organisational budgets.
  • Maintain a documented system of accounting policies and procedures and ensure compliance and necessary corrections.
  • Manage HR contracts, policies, and employees, Board elections and intern recruitment.
  • Manage fixed assets and depreciation.
  • Prepare for annual financial audit, and work in partnership with auditors to complete the audit process.
  • Prepare necessary documents for Chamber income tax return(s).
  • Coordinate year-end reporting to support Annual General Meetings and other forums, as required.
  • Research and report on relevant data from financial systems and other resources to facilitate decision-making by management.
  • Manage staff and interns as required and as directed by line management.
  • Inform management of any necessary financial policy changes, financial status updates, and budget deviations.
  • Provide status of financial condition of Chamber by collecting, interpreting, and reporting financial data, on a monthly basis, as a minimum.
  • Ensure Chamber compliance with all applicable legislation by enforcing adherence to requirements, filing financial reports, advising management on necessary actions.
  • Manage, negotiate and maintain service contracts on equipment and facilities as needed (e.g. contracted IT, telephone, office space, office equipment) and related operational needs of the organisation.
  • Assure adequate records and historical data retention, both hard copy and electronic.
  • Prepare and maintain all corporate filings required in accordance with applicable legislation.
  • Manage insurance in compliance with contracts and applicable legislation.
  • Prepare information for funding contracts, as required.
  • Coordinate any inquiries relating the Chamber’s use of its financial accounting system(s).

    • We are an equal opportunities employer and welcome all applications, regardless of gender, disability, nationality, ethnic and social background, religion, age or sexual orientation and identity.

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    Data limite: 20-12-2024

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