Office Administrator

Job content

We’re going through a growth spurt at VanMoof. And to cater to our global team of innovators and go-getters, we’re taking over an additional office space in Taipei. As our energetic and experienced Office Administrator, you’ll take responsibility for the general operation of our office space. Your focus will be to make sure all employees enjoy a safe, healthy, and pleasant working environment, and you’ll be responsible for making sure that the day-to-day running of the office and facilities is consistently smooth.

You’ll be responsible for implementing all office procedures, administrative systems, and the basics for compliant and well-organized facilities. We’ll expect you to regularly contribute new initiatives and ideas to improve the daily workings and office environment of our fast-moving global company.

Our ideal candidate feels passionately about creating a positive and inspiring working environment, and will make sure that all VanMoofers feel at home. You’ll work closely with your colleagues to support our effort to build an inclusive culture that encourages all employees to be themselves and show that same respect to others. You’re approachable, have excellent time management skills, meticulous attention to detail, and are not afraid to roll up your sleeves to get the job done. You have a proactive and stress-resistance attitude that makes you perfectly equipped to work in a fast-paced environment in which new challenges pop up every day.

What You’ll Do

• You’ll be the face of the office & our culture and the first person of contact for our partners and suppliers.
• You’ll implement and maintain procedures, office administrative systems, facility plans and policies and document this in a structured way.
• You’ll make sure that our health and safety policies are implemented and maintained, follow up actions are planned and that the facilities comply with the law.
• You’ll identify business needs, implement new initiatives related to smooth office operations.
• You’ll manage office repairs and maintenance and make sure the office is always up to our safety and cleanliness standards.
• You’ll organize our social events
• You’ll be responsible for all office supply stock.
• You’ll be responsible for office onboarding and off-boarding.
• You’ll support the People team with administrative projects.
  

What You’ll Bring

• Bachelor degree in related field (optional).
• You have at least one year of experience as an office manager and experience in facility management is a bonus.
• You are a highly organized self-starter with excellent organizational and time management skills and can bring structure in a chaotic environment.
• You are a self starter, have a positive energy and a professional attitude.
• You have a passion for designing an optimal physical and online working environment.
• You’re highly motivated, and you can quickly adapt to change.
• You have great project management skills, and you’re an expert multitasker.
• You’re a natural leader and a role model for our culture.
• Business fluency/native command of English and Mandarin.
• You currently live in Taiwan.
  

Extremely nice to have

• Ability to thrive in ambiguous environments
  

What You’ll Get

• 15 holidays + public holidays
• Laptop, screens, and software tools
• Insider experience in a rapidly-growing international company
• A space for you to grow your entrepreneurial skills
• Friday lunch
• Snacks, tasty coffee (and lots of tea).
  

About Us

We’re obsessed with cities. So are our bikes. Truly city-proof, they shrink long commutes, scare off bike thieves, and amplify your pedal power.

We made it our mission to get the next billion on bikes. Join us on this journey.

Job descriptions are difficult to interpret. We understand you might not tick all the above boxes. The truth is, we don’t either. If you feel excitement about our upcoming challenges, we encourage you to apply now!