Office Administration

작업 내용

• The successful candidate will ensure the premises and office facilities for Taiwan operations are fit for purpose and represent the brand requirements at all times.
• This position requires the individual to exercise judgment and initiative. We are looking for someone who has a high degree of flexibility, who can operate effectively in a fast moving environment and has a the ability to handle multiple projects at the same time.

• Ensure premises and office facilities are fit for purpose and represent the Brand requirements at all times including SFO cases request and construction vendor coordination
• Provide administrative, secretarial and support activities for the Taiwan based staff.
• As a receptionist at the counter, assist in the management of courier, mail, etc. at the counter and assist visitors. Manage distribution of national and international mail and packages – incoming and outgoing.
• Monthly all sites utility bills handling and invoices processing
• Ensure the office, pantry area and meeting rooms are kept neat and orderly.
• Ensure a clean and clear desk policy at all times within the office environment.
• Assist in ad-hoc projects and tasks for Finance, HR, Communications and IT.
• Escalate matters that require senior management concurrence in a timely matter to line management.
• Sales uniforms ordering and resources allocation.
• Business licenses renewal and registration.
• Perform ad-hoc duties as assigned by line management.
• Assist Welfare Committee related matters

• 3+ years work experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Proficient in Microsoft Office, with aptitude to learn new software and systems