Manager, Office Administration

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Purpose

A key player in Global Sourcing in driving Sourcing’s vision to be the Most Agile, Most Competitive, Most Digitalized & Cleanest Supply Base in the industry. Manage daily operations of a Branch, Representative Office or Liaison Office to ensure the best employee experience in the Workplace. Meet compliance with local law on labour, occupational health & safety, individual income taxation, legal, and fiscal, etc. Escalate in case of updates and conflicts between the Company requirements and local law.

Key Responsibilities

• Provide professional administrative support to colleagues in accordance with directions and policies of the Company and local Country Management.
• Provide support on local initiated business/team activities to enhance business/employee engagement.
• Manage communications on high level with Country Lead.
• Collaborate with other functional team within LOs and other sourcing entities on global office related initiatives, ensuring all departments and functional areas work together to achieve adidas’ overall objectives.
• Manage office day-to-day fleet management program.
• Maintain office Contingency Plan in case of crisis.
• Manage and follow-up office administration projects, and be responsible for office none-trade procurement and vendor selections, i.e. annual health check, long service award selection… etc.
• Role model leadership to foster a culture of Diversity Equity & Inclusion that strives for an inclusive workplace.
  
  

Finance & Accounting

• Overlook monthly accounting reports and rolling forecast on regular cadence.
• Prepare and finalize operating expense budget on monthly/annual basis.
• Monitor investments and fixed assets in accordance with budget and company policies.
• Overlook operating funds in an effective manner.
  
  

Information Technology

• Purchase and maintain technology equipment in accordance with the investment guidelines.
• Maintain system availability.
  
  

Key Relationships

• Office colleagues
• Global Workplace
• Global Finance
• Global Legal
• Technology
• Human Resources
• Strategy & Program (HK Hub Comm)
• Local government officials
• None-trade vendors
  
  

Knowledge, Skills And Abilities

• Leadership qualities that contribute to achieving the company’s strategic objectives and personal development goals.
• Solid people, influencing communication, and negotiation skills.
• Proactive problem-solving and with ability to work independently.
• Ability to drive initiatives and challenges status quo.
• Possesses growth mindset and prioritize one’s betterment to enhance performance.
• Ability to work independently under pressure and to deadlines.
• Strong knowledge of MS office, especially PowerPoint and Excel.
• Fluent in English communication.
  
  

Requisite Education and Experience

• University degree in Business Administration, Finance or Procurement is preferred.
• 5+ years professional experience in finance/accounting, and office administration or general affairs at multinational companies.