Division Administrator

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Job Purpose:Responsible for providing administration assistance to the ODHR GM and CFO and the support to the project assignments of the divisions on ad hoc.Key Responsibilities:Perform administration and assistance for the T&E arrangements for ODHR GM and CFO, including Maintain diary, and arrange travel schedules and itinerary by coordinating with travel agency and following-up on any car pick-up requirements, T&E expense claim, etc.

• Partner with division administrators of the organization to deliver secretarial support for cross-division / team work including business calendar planning and organizational transversal administration tasks, e.g. coordination for the order of year-end greeting cards, logistics arrangements for annual party or employee townhalls, etc.
• Provide logistics assistance to Corporate learning and employee engagement activities as needed
• Perform confidential data collection or employee data analysis as per assigned tasks
• Agile work as back-up for HR PE work as appropriate and as required.
• Contribute to overall operational efficiency by scheduling and prioritize appointments, arranging meetings, making reservations, etc.
• Set up and coordinate major office meetings involving Managing Director.
• Support the translation or Chinese proof reading of confidential documents as per assignment.
  

Person Specifications:Academic / Professional Qualifications

• University graduates or above
  

Work Experience

• 5 years of working experience in secretarial / administrative field
• Knowledge of administrative and clerical procedures
• Knowledge of business principles
• Proven experience of producing correspondence and documents
• Proven experience in information and communication management
  

Required Competencies

• Proficient in both spoken & written English
• Strong interpersonal & communication skills, good time-management skills
• Wording and numerical sensitive, detailed, organized and reliable personality
• Good learning agility and growth mindset, willing to take initiative and contribute
• People and service oriented, play as a strong team player to support various events / activities
• Strong computer skills, especially in PPT and Excel
  

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to CHANEL.