Head of PMO

Job content

BE A PART OF A REVOLUTIONARY CHANGE !

At PMI, we’ve chosen to do something incredible. We’re totally transforming our business to deliver a smoke-free future.

With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.

• Purpose
  

PMI is transforming towards Project Based Organization. We are establishing the Project Management Office to support implementation and embedding of the project based ways of working within the organization.

• Anticipate organization and business needs, set up PMO
  

strategy and services, to optimize commercial projects

planning & prioritization, resource management and

project management capabilities.

• Lead project submission process, ensuring right project
  

selection and alignment to business strategy.

• Establish governance standards to monitor project
  

progress, identify risks and opportunities and report to

senior management, enabling further decision taking.

-Manage interdependencies and coordination across cross-

functional projects.

• Guide and coach project managers to ensure optimal
  

project delivery.

• Set standards, processes, equip organization with
  

methodologies and templates. Support organization on

process mapping if needed.

• YOUR ‘DAY TO DAY’
• PMO Strategy
  

Anticipate organization & business needs, set up PMO

strategy and services, to optimize commercial projects

planning & prioritization, their alignment to business

objectives, resource management, project management

capabilities and linking execution to strategy.

• Strategic Project Planning
  

Lead projects submission process, ensuring availability of

accurate information such as project objective,

deliverables, resources needed, timelines and expected

outcome (KPI’s), enabling alignment to business strategy

and project selection by Management team. Facilitate

project prioritization.

• Project Governance
  

Establish governance standards to monitor project

progress on deadlines, deliverables, resources, timelines

and outcome. Identify and address opportunities and

risks. Manage interdependencies and coordination across

cross-functional projects ensuring that information on

project deliverables, risks and issues are effectively

communicated between stakeholders. Provide monthly

reviews to senior management with overall projects

overview, main project progress updates, identifying risk

and opportunities enabling further decision making.

• Resource Allocation
  

Justify, manage and allocate resources for projects based

on business knowledge, input from project managers and

general understanding of project tasks; anticipate and

mobilise cross functional resources when required

(impacted commercial departments, Legal, CA, IS, Finance,

3rd party suppliers)

• Project Management support
  

Coach cross functional project managers to ensure

optimal project delivery, by providing project management

methodologies, setting standards, equipping managers

with processes and templates and encouraging their use.

Ensure organization is trained on new methodologies in

line with Business transformation.

• Project closing
  

Establish project closing process; ensure that the

measurement and reporting of project’s achievements

(KPI’s) is done, challenges/learnings monitored, enabling

optimal decision making for future projects selection and

delivery.

• Requirement
• Minimum 10 years working experience as
  

project/program/portfolio management (PMO) expert or

practical experience as a project manager in a complex,

multi-disciplinary environment

• Experienced in implementation of change and
  

improvement projects or ability to do so

• Excel in Projects management tool
• Excellent communicator, being able to influence without
  

hierarchical power, and agile in managing a large and

diverse range of stakeholders

• Maintains personal effectiveness and people focus under
  

pressure, high speed of change and uncertainty

• Ability to guide, coach and advise at all organizational
  

levels to effect sustainable change and improving the

project and process maturity level of the organization

• Good command in English and Mandarin