Executive Assistant for CEO Office

le contenu du travail

Company ProfileMorgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm’s employees serve clients worldwide including corporations, governments and individuals from more than 747 offices in 42 countriesAs a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.Provide full secretarial / administrative support to Taiwan CEO. Provide administrative support to officers and team members for IED/GCM Division. Work as part of the administrative assistant team of Taipei office, providing the efficient admin support to the broader team.Core Functions Of The Role

• Act as first point of contact on matters related to Taiwan CEO/COO office. Applying discretion and judgement when dealing with sensitive information. Reviewing and prioritizing incoming communications and taking appropriate actions.
• Navigate Firm’s resources, interface with various departments to collect information, respond to requests and obtain services.
• CEO car schedule management / custodian of Chairman’s seals.
• Schedule management, traveling and meeting arrangement for supervisors and/or visitors, coordinating and solving the conflicts and problems.
• Plan and organize internal events including event registrations, conference room reservations, multimedia support, and catering arrangement where appropriate.
• Meeting minutes taking/dashboard comprising for Firm Management.
• Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts.
• Act as main contact of preferred hotels/AmCham for MS Taipei office.
• Various administrative supports, tasks or projects as assigned

Additional Responsibilities

• Partnership and teamwork with other administrative assistants to provide admin services to Officers and Professionals in the Taipei office wherever required.
• Follow up Compliance’s guidance on external mandatory training arrangement.
• Perform as a system admin’s role on regulatory platforms, assisting on user account set up.
• Facilitate the logistics / system access related for new hires and leavers.
• Prior administrative or related experience at executive level is essential.
• Excellent written, verbal and interpersonal communication skills.
• Highly service-oriented individual with the ability to work well both as an individual contributor and as part of broader team.
• Flexible attitude and highly trainable with ability to learn new systems and process.
• Detail-oriented and thorough; well organized with ability to multi-task and meet deadlines with minimal supervision; ability to find solutions to various administrative problems and prioritize work.
• Proficiency with all Microsoft Office software (Outlook, Word, PowerPoint, Excel)
• Bachelor’s degree or above.
• Preferable work experience in financial services industry.
• Strong communication skills in both English and Mandarin essential.

Posting DateFeb 10, 2023Primary LocationNon-Japan Asia-Taiwan-Taipei City-TaipeiJobAdministrative SupportEmployment TypeFull TimeJob LevelAdministrative Assistant