Executive Assistant

Job content

Job Description

Job Description:

Executive Assistants at Kimberly-Clark manage access to the General Manager of East & South East Asia Cluster (ESEA), maintain and modify the GM’s schedule, and ensure the executive is aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to ensure smooth operation of the office. The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization.

Responsibilities

Manage, organize, and coordinate meetings inclusive of securing a location, ordering food, meeting with location on details, attending the events to provide support, prepare materials, and other needs for a successful event

Assist with travel arrangements including booking of flights, hotels and car reservations, and other documents as required for staff to travel

Complete and submit expense reports

Maintain calendars

Maintain strong interpersonal relationships with employees at all levels of the organization

Prepare and review reports, spreadsheets, presentations, and finished documents relevant to supervisor’s assignment

Work effectively using Windows, Word, Excel, PowerPoint, SharePoint and/or other software as required

Develop and maintain effective business contacts with vendors and services

May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment of

business objectives and professional development

Coordinate logistics for various leadership meetings as required

Professionally respond to executive and other communications

Maintain effective communication with customers

Purchase Order Management

Serve as a general contact for team questions

Global VISA and Relocation Specifications:

Primary Location Taiwan-Taipei

Additional Locations

Worker Type Employee

Worker Sub-Type Regular

Time Type Full time