Secretary to CEO office

Contenido de trabajo

Key Responsibilities

- To effectively support all administrative arrangements needed to facilitate the efficient working of the Chief Executive’s office providing support as required to the CEO, Executive Assistant and the wider Senior Management team.

- To make travel and accommodation arrangements for the team as required and support the coordination of external visits to the office from a range of organisations.

- Provide calendar management for CEO offce. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Including arrangements for corporate meetings liaising with other departments and external partners as required.

- Undertake projects with direction by CEO office such as coordinating the production of correspondence, briefings, presentations, etc...

- To follow up on correspondence to the Chief Executive’s office, including delegation to other departments and monitoring of action as required

- In keeping with the nature of the work undertaken by the office, the post holder is required to maintain and observe an appropriate level of confidentiality at all times

Qualifications:

- Strong ability to execute work with a diversity, equity, and inclusion lens.

- Expert proficiency with Microsoft Office, expecially Outlook, Excel and Power Point; ability to design and edit graphic presentations and materials

- Strong verbal and written communication skills (Both Chinese and English)

- High degree of professionalism in dealing with C-levels including Board members, senior executives, staff, etc...

- Make appropriate, informed decisions regarding priorities and available time

- Ability to complete a high volume of tasks and projects with little or no guidance

- Excellent writing skills and experience in the development and distribution of executive documents

- Able to maintain a high level of integrity and discretion in handling confidential information

- Ability to switch gears at a moment’s notice

- Most importantly "Sense of humor"