Administrative Assistant

Contenido de trabajo

• Interaction with staff at all levels in a fast-paced environment.
• Organize reimbursement of expenses in the system and ensure expenses are claimed and reconciled.
• Arranging travel to worldwide destinations, drafting corresponding itineraries and collating all necessary paperwork.
• Support approvals for internal processes, e.g. payment, travel application..etc.
• Arrange, assist, and support team meetings, telephone conferences, client meetings, conferences/events as appropriate and taking minutes for follow-up actions as required.
• Maintain a team’s contacts list and consolidate calendar for business travel, marketing activities, absences and vacation.
• Prepare presentation material as required.
• To provide support to visiting senior executives from other Parexel offices by organizing accommodation, transport, lunches, etc.
• To ensure confidentiality of information and use of discretion at all times
• Support knowledge management and working system maintenance.
• Print, copy, and fax and/or mail correspondence, shipping/ couriers, report, documents, etc
  

• Relevant work experience is plus.
• Excellent interpersonal, verbal and written communication skills also in English.
• Highly organized with the ability to prioritize workload and manage multiple, potentially conflicting deadlines with attention to detail and within agreed timelines.
• Strong attention to detail
• Ability to work independently with minimal supervision and function effectively as a team member.
• Highly customer oriented by providing excellent customer service and solution (internal/external).
• Ability to liaise with senior management within both Parexel and client companies in a professional manner.
• Willingness to work in a matrix environment and value the importance of teamwork.
• Experience in dealing with strict adherence to confidentiality requirements
• Experience with Microsoft based applications and general knowledge of PC functions.