Admin Assistant, IV - 43978BR

Contenido de trabajo

Synopsys is seeking a motivated, intelligent, personable, adaptable administrative professional to support the VP of Sales and department affairs of its Sales Team. The ideal candidate possesses depth of experience in Sr. management administrative support, strong attention to detail, a track record of maintaining confidentiality with sensitive information, flexibility, proactivity and the ability to anticipate the needs of an executive.Key Responsibilities

• Plan and execute critical meetings, coordinating meeting logistics and follow-up with attendees, proactively resolving conflicts and working with key internal and external executives to plan working sessions for major projects.
• Manage calendars and daily schedules for Sales VP
• Plan and coordinate international and domestic business travel, assuming responsibility for ensuring seamless itineraries.
• Prepare expense reports and maintain supporting documentation.
• Coordinate with IT, HR and other support organizations to address team member needs.
• Backup responsibility for business analysis based on Sales VP request.
• Plan and execute departmental meetings, working lunches, events and off sites, anticipating logistical requirements, monitoring event costs and ensuring timely delivery of all requirements.
• Consolidate and prepare information and presentations as directed by team members, with great attention to detail, accuracy and quality, using Microsoft Office suite of tools.
• Provide additional administrative support to Taiwan/South-Asia Chairman and/or broader C-level staff on significant projects.
• Maintain the utmost discretion and professionalism while dealing with very senior level internal/external C-level and other senior leaders.
• Assist with tracking departmental budget and outside vendor invoicing.

Qualifications

• Bachelor’s degree or equivalent education and experience required.
• A minimum of 5 years of professional administrative experience, including some experience as an Sr. Management Executive Assistant supporting and/or reporting to a C-level executive.
• Proficient knowledge of Microsoft tools, including Outlook, Word, Excel, PowerPoint and SharePoint.
• Excellent English/Madarin oral, written and interpersonal communication skills.
• Ability to remain flexible and positive in a dynamic and fast-paced environment that spans multiple time zones.
• Ability to effectively represent the organization as appropriate.
• Excellent organizational skills, critical thinking skills, and the ability to address multiple priorities and meet deadlines.
• Highly resourceful team player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential/sensitive information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.